Ending employee relationships should take longer than the hiring process
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I’ve been involved in many hirings, both getting hired myself, and hiring other developers. Unfortunately, I’ve also been around numerous layoffs, and had to watch great people be let go. I’ve also had a few contracts not renewed, and was even let go once myself. No doubt it’s a painful process for the person being let go. Throughout all these situations, one thing has stood out to me above all else: more time is spent on the hiring process than on the process to decide to let someone go.

If you’ve gone through the interview process for any major tech company, you know just how involved it can be. When I interviewed for GitHub, I had four video interviews, and was then flown out to San Francisco for a full day of interviews. During that day, I interviewed with seven different people. The policy at GitHub is the majority must agree the person is a fit before they are brought on.

Recently, I went through a very similar process with The Iron Yard. I had phone interviews with three of the four founders, and met with one instructor in Durham, before I was flown to Atlanta to meet the entire staff there. I was asked to speak in front of the two classes at that campus, and spent two whole days with the team. It was a wonderful experience, and to be honest, was one of the least stressful interview process I’ve ever been through. Note: I think that’s a good sign you’ve found a fit.

These are both examples of a very typical interview process for major tech companies these days, and the process itself can take several months, from first contact to offer. Companies want to be as sure as possible that you are a great fit before adding you to the team, and considering how important an employee is to a team, and how much one bad apple can effect the entire bunch, it makes perfect sense.

What troubles me is the very short process that goes into letting someone go who you previously thought was a great fit. No matter how hard you try as a company, you won’t always be right when you hire. Often, you will have been right to make the hire, based on what the candidate communicated to you, but it may simply be the candidate didn’t understand the situation enough to realize they weren’t a great fit. Or, out of desperation to be employed, they may have oversold themselves. As well, it may simply be a case of bad timing. I’ve seen great hires go bad because the employee is having personal troubles at the time and can’t focus and do what is necessary to become a productive member of the team.

If you, as a tech company, decide to hire someone to your team, and then go through another lengthy investment of time during the on boarding process, surely it’s worth it to nurture that employee and protect them at even more considerable cost. It sends an unhealthy message to the rest of the team, when a teammate is so quickly shown the door, with no obvious process to help them grow.

If you are planting a garden, and you spend all the time to prepare the soil, plant the seeds, feed and water them, surely you would not rip it out of the ground at the first sign of leaf damage or failure to grow as quickly as you had hoped. We don’t do that with students either. They struggle at times and grow at different rates, yet we don’t toss them out of the class at the first sign they aren’t a good fit. No, if we care about them, we work to get them to the point where they can be their best.

Unfortunately, that is not the case right now in most IT companies. Most are so protective of their culture they will pull a slow growing plant as if it were a filthy, virus laden weed. This is both cruel and short-sighted, and sends a message to the remaining teammates: no matter how much you feel like part of this company you are only a few struggles away from being tossed to the curb. In other words, though you might feel like a cherished part of our team, so did this person before we threw them out. This leads employees to live in fear. That mentality will crush your precious culture faster than anything else.

The lesson? You must be as protective of your employees as you are of your culture. Your culture is nothing without those people. Once you let them in, accept them for who they are, and understand that no two will be alike; no two will grow at the same pace; no two will contribute in exactly the same manner. Get to know each of them, and care more about helping them become a fit than you did in trying to determine the fit.

Yes, there will still be times when you need to let an employee go. Both because of lack of funds, and because they aren’t working out. But the latter should be determined only after just as many people worked to help them succeed as you had interview them in the beginning. If their spot on the team is worthy of ten personal interviews, then isn’t that person themselves worthy of more than one or two people deciding they aren’t working out? If it takes you three months to decide to hire someone, shouldn’t it take exponentially longer to decide they aren’t the fit you thought they were?

The next time you decide to hire someone to your team, be sure you’re ready to help the person succeed when you hire them. If you can’t commit to a lengthy process when things don’t seem to be working out, then don’t bother to bring them through a lengthy process in the beginning. To spend the time protecting your business and not spend the time protecting your employees demonstrates one simple principle: you care more about your culture and bottom line than you do about the humans who are making your business work.

Unify behind a vision you can believe in, and change the world
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These days it seems that everyone has their sights set on creating their own startup with their own idea. I think its why 37 signals has been unable to sell their successful and money-making Sortfolio site. Everyone thinks they have a better idea; a sure way to make Instagram-like billions or have their moment of fame and celebrity status.

I wonder how many will die having held out for their own ideas instead of joining forces with like minded individuals, and by the power of a unified and focused team, created something truly world changing?

“It is amazing how much people can get done if they do not worry about who gets the credit.” –Sandra Swinney

“Individual commitment to a group effort – that is what makes a team work, a company work, a society work, a civilization work.” –Vince Lombardi

PeepNote: The Rumble, the Startup, and now…the Conclusion
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The Team and the Challenge

I first launched PeepNote, a contact and relationship management tool for Twitter, in 2009, during the Rails Rumble. I was interested in participating in the 48 hour development competition, both for the challenge of creating an app in that short amount of time, and for the focused opportunity to launch a startup. Launching a startup can be a difficult thing to do when you are working a full time job, but focusing on this competition provided a specific deadline for motivation, a team of four to get the work done, and a set aside time with extra incentive to do the work.

At the time, I already had my best friend since age 7, Steven Pothoven, as a co-developer, but needed a designer. I had decided that unless I could find a top designer for the project, I would pull out of the competition. For me, design is a crucial part of any functional app. It’s not the most important part, but I believe its important enough for the success of an online service, that I would never consider launching one without a design expert on the team.

It was not easy to find someone. I attended the Front End Design Conference in 2009 in St. Petersburg and put the word out that I was looking for a designer. I wanted one from Tampa, but sadly, there just weren’t many in this area at the time who had experience with applications.

It was coming down to the wire and I was getting nervous, but then I met a fantastic designer online: Josh Hemsley. We chatted online, and not only did he accept the challenge to be on the team, but he ended up participating on my team in the 2010 Rumble as well for Commendable Kids and also designed the original We Are Tampa Bay and my personal blog. After adding Josh to the team, I also asked Linda Olson, (we were working together on Wombeat.com at the time) to assist with testing, content writing, and the creation of a demo video. The team was set, and there would be many long hours to prepare prior to the actual 48 hour competition.

Why PeepNote?

At the time, Twitter was still in the early adopter stage, and I was struggling to keep track of the new people I was meeting online. I wanted to be able to take notes on those I followed, remember why I followed them, where I first met them, etc, and to tag them for easy sorting. I also wanted to be able to search my notes and their bios, and create Twitter lists from those tags. It was out of this personal need that the PeepNote idea originated. The team was set, the idea formed, and we spent the next month planning out how we would go about building it in just 48 hours.

The Competition

At the time, I had years of experience managing the creation of online software services in Java and for large multi-million dollar companies, as well as a few years as a Ruby on Rails developer for the Miley Cyrus web sites. I had been an amateur entrepreneur since I was a child, but had never launched a small “startup”, and particularly not in such a short time frame. It was a fun challenge to complete so much work in such a little time. My number one goal wasn’t to win, but was to illustrate just how much could be accomplished with proper planning, a strong team, a competent product development manager, and the Ruby on Rails web development framework.

237 teams competed worldwide, with only 137 actually finishing on time and able to submit their entry. Of those, 22 were selected by an expert panel to enter the final round of public voting. PeepNote was selected as one of the finalists and after public voting finished, we were 8th. It was also picked as one of the best by Mashable. We were tired after 48 hours of building, but it was well worth the effort, and the experience was priceless both in memory and in the experience gained.

In the end, the majority of comments both from voters and from judges was that they could not believe how much we had accomplished in just 48 hours. Mission Accomplished.

To Startup or Not to Startup?

After the Rumble we were flying high. The judges comments, finishing in the top ten, the numerous write ups online, all encouraged us to continue with PeepNote post-Rumble. At first we were polishing things we had to skip during the Rumble, changing some things we were forced into by the time constraints. Then we began adding other functionality to make the app more enticing. As time went on, our designer had to move on to other things, and my co-developer could not spend the extra time in the evenings that I was able to. I spent the majority of nights for the next year improving PeepNote. The catch was, however, that at even 10 hrs a week of extra time, beyond my family obligations and more-than-full-time job, it would take me 16 weeks to duplicate the time spent during the Rumble from 4 full time people. It was slow, and I was only product building at this point.

As time went on, I lost site of the big picture. I was heads down building, but so busy with everything else that I wasn’t paying attention to what customers wanted, or even more importantly, to who my customers actually were. I continued to be emboldened by users comments, and even comments from some other successful founders and investors. I knew I had something, but the time burn was intrusive in life, and yet was resulting in very slow progress, and certainly no money.

We finally released the pro plan. It was the first attempt to make money from all these people that loved the service. But no one converted, at least not for a long time. As I began interacting more with potential customers I realized that my target audience was not what I thought it was. It wasn’t people like me who were heavily using Twitter for career networking and wanted to keep track of how I met people and what I knew about them. Instead, the only people that would pay for the service were companies. Companies that wanted to use it to track potential customers; a CRM.

At this point I began to pivot but the functionality set this new target audience wanted was drastically different from what I’d just spent the last year working on and I was burned out. We had some larger companies interested in using it, “if only we could add…”. At 10-15 hrs a week at most, that wasn’t easy to do. I realized the only way to turn this into a real business would be to invest money; substantial money. I needed more developers and a designer in order to respond to what what could make money. Then, to make matters worse, Twitter changed the API, and all the features of the Pro plan stopped working. I was faced with the need to rewrite a huge portion of the functionality in order to continue.

At this point, I reviewed the numbers and they didn’t look good. At what I thought I could charge, combined with a smaller niche audience, it didn’t give me confidence that the return on investment would be worth it. Even more importantly, the entire project was missing a crucial element: my passion. The passion was gone. For months I had no idea why. This was what I had wanted wasn’t? I built a product that users loved and were using. I was proud of it. In the end though, that just isn’t enough. I had no free time to do what I wanted, and since the 2009 Rumble I now had other applications I wanted to work on (like Commendable Kids). I also had no passion for working with it as a CRM and with the new target audience. That wasn’t why I had gotten into it in the first place, and the pivot had turned it into something I could no longer find easy motivation to do. I had to fight to make myself work on it.

In the end, PeepNote was never a startup. It was a side project, a fun challenge, and I learned more from the experience than from any conference I ever attended, any book I’ve ever read or any class I’ve ever taken. But it was never a startup. That word gets thrown around so easily these days as if every side project in IT is automatically a startup. Long before the Internet ever made anyone a penny there were hundreds of thousands of IT side projects. No one ever referred to them as a startup. For some reason today, almost everyone labels their side projects a startup. To me, its not a startup unless the primary goal is the making of money and you are attempting to do so. As well, you must be investing not just your time but your money. If you aren’t willing to take out a loan to invest into it, and you aren’t actively attempting to convert people to paying customers, you are just having fun with a side project. That’s nothing to be ashamed of. The more honest you can be with yourself, the more heartache you will save and the less time you will waste.

I know its not sexy to have a side project. I know having a “startup” sounds so cool, particularly when you can put it on your blog, tweet about it, and attend conferences where you can identify yourself as a founder. But if you aren’t building it with sound business principles, you’re a fraud. I say that, not to crush your dreams, but to free you from using it as a crutch. Today, its become accepted that everyone has a startup and no one expects any of them to actually make money. But when we do this, we do a disservice to the entire startup community and we lower our own expectations. It would be far better if we all started with side projects, powered by passion. Build it, share it, tweak it, and gather feedback. If you have aspirations to make money from it, interact with the early adopters and ask them straight up, if they would pay for the service and how much they would pay for it.

You’ll have to go all in if you want to make the move from side project to startup. You’ll have to sacrifice your hobbies, any other fun projects, and certainly your own money. As well, beware, the bulk of time needed to be spent for a startup, vs. a side project, will be customer acquisition and communication. If you love to build projects first and foremost, you probably aren’t going to have great success turning it into a profitable startup. Most people I talk to, developers and designers a like, believe that 90% of the work is building the product. I would say that 90% of the work of a startup comes post build, which is why building the smallest possible product is crucial. You must get to that 90% of work as soon as possible to save you a long year of sleepless nights building something no one is ever going to pay for. Don’t do like I did and spend a full year building before you find out who is willing to pay for it and what they are going to want it to do in order to spend their money.

The Conclusion

As a side project, PeepNote was a complete success. It worked, it looked good, it was usable, and people have used it since 2009. I have aspirations, however, far beyond that. I’m a builder and a creator by nature, but also a business man who wants the things I create to profit. For me, the two have to go hand in hand. I have another venture or two that I’d like to focus all of my time on, and so because of that, PeepNote will be closing next month. The journey for this side project has come to an end. If you have data on the site, you will need to make a copy of it within the next 30 days, before we shutdown the service. It’s been a great ride, with a lot of great memories. We appreciate all the support and kind words we’ve received and I will never regret any of it, even the mistakes. The entire experience was invaluable and will make my next venture far more likely to transition from side project to a startup.

My Next Adventure
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As I referenced yesterday in my previous post, I have, after much consideration, decided to leave my role as CTO at Tour Wrist and move on to other things. I won’t review the reasoning here in detail, but will summarize, that I put my best efforts into that position for 8 months, and believe I helped provide a more solid technology platform they can build on for years to come, as well as provided some valuable input into their business plan. But in the end, the company culture simply wasn’t a fit with the way I think and work and problem solve. And when you aren’t able to be yourself, everything just feels off. It’s exhausting. When that happens its time to move on for the good of everyone involved.

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Company Culture Must Be a Fit for Employee and Employer
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If you’ve been paying attention to the startup world over the last few years, you are very familiar with the emphasis on company culture. 37 Signals and Zappos might be two of the most famous companies for stressing the concept, but many of the successful startups have discussed the importance and purposefulness of it as well.

When you think about company culture, you might think about the way the office is designed, the clothes people wear to work, the benefits provided, and the company mission statement for dealing with customers and employees. But what you don’t often hear about are all the other pieces that come together to form the company culture.

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